How to Effectively Deal with Multiple Customers
It always seems to follow a particular pattern; one day, everything seems to be in order, and things are falling into place in the order they should. The next day, it seems like everything that could go wrong, does. Have you heard the saying “When it rains, it pours?” How many times has that happened to you?
Naturally, your first instinct is to abandon the problem. The human mind is trained to choose the easier route, so most people try to forget about their roadblock and attempt to go a different way around the issue that hopefully won’t yield any speed bumps.
The dreaded overwhelmed feeling usually stems from one of two causes; either you’ve fallen behind progress for whatever reasons (illness, family matters, bad weather, life in general, etc.), or you are about to embark on a new project that has an unfamiliar road with a host of unknown tasks ahead.
Sound familiar? Well next time you feel overwhelmed, try these 5 simple steps.
1. Calm your mind
The first and most crucial step if you want to be proactive is to get your mind straight. Get in a positive state of mind and know that you are about to feel a lot better after you follow the next steps.
Take a deep breath and visualize your success. Think of your next vacation or a new car to help motivate you. Regain your confidence, and move forward.
2. Write it down
Take some time to clear your mind by putting everything on paper. Write everything down that is clogging your brain that you need to accomplish.
Get a pen and a sheet of paper or open up a word processor on your computer. Jot down all the unaccomplished things in your head. You will realize that just by writing these things down you will already feel a lot better.
In most cases you will find that your tasks aren’t as daunting on paper as they are in your head. Now that the pressure is released, move on to the next step.
Take your list of ideas and start grouping them together according to priority. Make categories such as “urgent”, “important”, and “helpful”.
Now translate these categories into time frames such as “today”, “this week”, or “this month”.
Make sure you give it adequate thought and really consider the differences between urgent vs important.
4. Break it down
Break down your problems and tasks into smaller to-do lists. Once you have everything simplified in small checklist-like items, assign a time and day when you will complete them.
For the items in your “urgent” category, GET STARTED! For the other tasks, schedule them with enough time intervals so that you can get them done efficiently, and stick to that schedule!
Now that you have written down clear steps to take, it’s time to get going and make some progress. Execute each item on your list in order of priority, at the time that you scheduled.
If you find yourself feeling overwhelmed in the future, don’t stress, and remember to follow this simple formula to never feel overwhelmed again.